Databuzz 2018 End of Year Xmas Sale – 20% Off All Licenses

 

The Databuzz End of Year Xmas Sale is now on – all Product Licenses are now 20% off, including:

Use the coupon XMAS2018 at checkout on any purchase and the 20% discount will be applied to your order. The sale runs until the end of the day on January 04, 2019 (Australian Eastern Daylight Time). Click here to start shopping.

Free trial versions are available for all of our products – please contact us to request a trial version. We’ve updated all of our products in the past few weeks with new features, including:

All our prices are in Australian dollars – if you’re purchasing from outside of Australia you’ll also get to take advantage of the low Australian dollar (1 Australian Dollar equals approximately 0.72 US Dollars).

We also have a similar sale on fmSMS Licenses (20% off) – click here to visit the fmSMS website for further details.

MYOB Announces End of Support for MYOB AccountRight Classic v19

MYOB have recently announced that as of 30th September 2019 they will no longer provide features, patches, compliance updates or product support for AccountRight Classic (sometimes known as v19) in Australia and New Zealand. I’ve often wondered when MYOB would cease to support the Classic version of AccountRight. We get a lot of enquiries from customers in Australia and New Zealand still using v19 which lacks the API functionality that we use with our FileMaker MYOB Integration solutions, so we’re pleased to see that MYOB will be ceasing support for v19 and encouraging customers to upgrade to the modern versions of AccountRight or MYOB Essentials that have cloud support as well as API support.

For customers still using AccountRight Classic/v19 who upgrade to AccountRight 2018 or MYOB Essentials you will now be able to take advantage of many new features and you will also be able to integrate AccountRight or Essentials with your FileMaker solution in ways that were not previously possible. AccountRight Classic used ODBC to interact with AccountRight which had a number of limitations. For example you were limited to creating Windows-based applications that were primarily desktop bound. With the new AccountRight Live API, it’s easy to create applications using any programming language, for a variety of platforms, including Mac and Windows, as well as for devices runinng iOS, Android and Windows Mobile operating systems.

Databuzz has been integrating FileMaker solutions with AccountRight Live and Essentials since the APIs were first available a number of years ago. We’ve also created some products that show you how to integrate FileMaker with AccountRight Live or Essentials:



If you’re planning on upgrading from AccountRight Classic to either AccountRight 2018 or MYOB Essentials and you need to replace your existing ODBC integration or would like to discuss how you can integrate your FileMaker solution please get in touch to arrange a free consultation and discuss your requirements.

Eliminating Double Data Entry with eCommerce, FileMaker and Accounting Integration

Are you a small business that uses FileMaker to run your business (Contacts, Invoices, Suppliers, Leads etc) but also have an online store and use another accounting software? Do you find yourself re-entering online orders multiple times in your FileMaker CRM then once again in your accounting software?

There is a better way – we know as we once were in that situation ourselves. Over the past five years we’ve introduced a number of new systems into our business operations, including:

  • 2 online stores for our main Databuzz site as well as for our fmSMS product both running WooCommerce
  • switched from a  desktop accounting software to the Xero Cloud accounting platform

We also use the FileMaker platform internally to run our business and like many of our customers we suddenly found ourselves in the position where we had to enter a new sales order multiple times in different systems. The workflow for a new order became:

  1. receive notification via email of a new online order
  2. create a new order in our FileMaker CRM and copy/paste the customer and order details from the email
  3. logon to Xero and create a new Customer and Invoice and enter the Payment manually via copy/paste from FileMaker

The online order was being manually typed twice in FileMaker and our accounting software, leading to data entry errors and wasted time handling the same order multiple times. At Databuzz we like to “eat out own dogfood”  and most of our Products have been the result of a need to solve a problem within our own business that we suspected other businesses would also have. With the help of our fmAccounting Link (Xero Edition) solution as well as fmEcommerce Link (WooCommerce Edition) and the power of webhooks we’ve been able to completely eliminate all data entry for our online orders.

The new streamlined process looks like this:

  1. a new order is created in one of our online stores which triggers a WooCommerce webhook to push that new Order to our internal version of fmEcommerce Link (WooCommerce Edition).
  2. this calls a FileMaker script which then pushes the online order to our internal version of fmAccounting Link (Xero Edition). It checks to see if the customer already exists, otherwise it creates a new one.
  3. a staff member does a quick sanity check to make sure everything looks correct and then clicks a button to upload the new Invoice and Payment to Xero.

We’ve managed to reduce this business process from 5-10 minutes to 5-10 seconds –  this has freed up time to be spent on more productive tasks instead of mindless double data entry. Whether you’re using WooCommerce or Shopify for your online store and Xero or MYOB AccountRight/Essentials for your accounting it is possible to integrate all of these with FileMaker in the middle so that new online orders flow directly into FileMaker and then into your accounting software without any more double data entry.

If you would like to discuss integrating your FileMaker solution with your eCommerce system please contact us for a free initial consultation to discuss your requirements. We also have a number of FileMaker integration solutions available if you would prefer to do the integration in-house:

Databuzz 2017 End of Year Xmas Sale – 20% Off All Licenses

The Databuzz End of Year Xmas Sale is now on – all Product Licenses are now 20% off, including:

The sale runs until the end of the day on the 31st December, 2017 (Australian Eastern Daylight Time). Free trial versions are available for all of our products – please contact us to request a trial version.

All our prices are in Australian dollars – if you’re purchasing from outside of Australia you’ll also get to take advantage of the low Australian dollar (1 Australian Dollar equals approximately 0.75 US Dollars).

Discounts are applied automatically – no coupons required! Click here to start shopping.

We also have a similar sale on fmSMS Licenses (20% off) – click here to visit the fmSMS website for further details.

FileMaker Pro v16 Compatibility Update

FileMaker Pro v16 was released today and we’re pleased to report that all Databuzz products are compatible with the FileMaker v16 platform. We haven’t encountered any issues with the following products in our testing with FileMaker Pro v16:

fmSMS – we have sent messages from multiple SMS Gateways, checked Account balances and checked the status of sent Messages successfully.

fmAccounting Link (Xero Edition) – we have been able to authenticate, download from Xero to FileMaker and upload from FileMaker to Xero successfully

fmEcommerce Link (WooCommerce Edition) – have been able to authenticate, download from WooCommerce to FileMaker and upload from FileMaker to WooCommerce successfully

fmAccounting Link (MYOB AccountRight Edition) – we have been able to authenticate, download from AccountRight to FileMaker and upload from FileMaker to AccountRight successfully

fmAccounting Link (MYOB Essentials Edition) – we have been able to authenticate, download from MYOB Essentials to FileMaker and upload from FileMaker to MYOB Essentials successfully

If you encounter any issues with any of our products and FileMaker Pro v16 please let us know. We’ll be writing more articles about some of the new features in the FileMaker v16 platform over the coming weeks – you can subscribe to our newsletter to be notified when they are released or follow us on Twitter or Facebook.

Databuzz 2016 End of Year Xmas Sale – 20% Off All Licenses

databuzz-xmas-sale-2016

It’s time for the Databuzz End of Year Xmas Sale – All Product Licenses are now 20% Off, including:

The sale runs until the end of the day on the 31st December, 2016 (Australian Eastern Daylight Time).

All our prices are in Australian dollars – if you’re purchasing from outside of Australia you’ll also get to take advantage of the low Australia dollar (1 Australian Dollar equals approximately 0.74 US Dollars).

Discounts are applied automatically – no coupons required! Click here to start shopping.

We also have a similar sale on fmSMS Licenses (20% off) – click here to visit the fmSMS website for further details.

Databuzz showcases SMS and Accounting Integration Solutions at 2016 FileMaker Developer Conference

Databuzz will be demonstrating their SMS and Accounting integration solutions at the 2016 FileMaker Developer Conference this week in Las Vegas:

  • fmSMS: our award winning 2 way SMS solution for FileMaker Pro, FileMaker Go, FileMaker WebDirect and FileMaker Server. fmSMS allows you to send an SMS from FileMaker Pro, FileMaker Go and FileMaker Server to almost any mobile phone in the world, reaching over 800 networks in more than 200 countries. You can get more information about fmSMS from the fmSMS website at http://fmsms.com
  • fmAccounting Link (Xero Edition): our solution that integrates between FileMaker Pro and the Xero Accounting Software. Xero is the market-leading small business cloud accounting software in Australia, New Zealand and the United Kingdom and is making great progress in the United States market. fmAccounting Link (Xero Edition) lets you upload and download Contacts, Invoices, Payments, Bills, Timesheets and more between FileMaker and Xero. You can get more information from the fmAccounting Link (Xero Edition) product page at http://www.databuzz.com.au/fmaccounting-link-xero-edition/
  • fmAccounting Link (MYOB AccountRight Edition): our solution that integrates between FileMaker Pro and the MYOB AccountRight Accounting Software (Australia and New Zealand). MYOB AccountRight runs either in the Cloud or on the Desktop, and fmAccounting Link (MYOB AccountRight Edition) allows you to upload Contacts, Invoices, Payments and more at the click of a button. You can get more information from the fmAccounting Link (MYOB AccountRight Edition) product page at http://www.databuzz.com.au/fmaccounting-link-myob-accountright- edition/
  • fmAccounting Link (MYOB Essentials Edition): our latest solution that integrates between FileMaker Pro and the MYOB Essentials Accounting Software, the easy online accounting software from MYOB (Australia and New Zealand). fmAccounting Link (MYOB Essentials Edition) allows you to upload Contacts, Invoices, Payments and more at the click of a button. You can get more information at the fmAccounting Link (MYOB Essentials Edition) product page at http://www.databuzz.com.au/fmaccounting-link-myob-essentials-edition/

    Databuzz will also be offering a DevCon show special for the entire week – all products will be discounted by 10% when you purchase via our online stores at:

    http://www.databuzz.com.au/shop

    http://fmsms.com/shop

The Benefits of FileMaker Integration with your Accounting Software

integration

The start of a new financial year is a great time to assess how your business has performed over the previous 12 months and start making plans for the next financial year. It’s also a good time to assess your business processes and put in place systems that help streamline the way your business works and contribute to the bottom line in the next fiscal year.

For Australian businesses the new financial year starts in a few weeks (1 July), for New Zealand and the United Kingdom is was on 1 April, for Canada it was 1 January and for the United States it was 1 October.

If you’re planning to make any changes to your accounting software and systems the start of a new financial year is the perfect time to implement these changes. You can use the weeks (and months) leading up to the new financial year to decide on any changes you wish to make, then develop and test these changes during the end of the current financial year before going live at the start of the new financial year. If you can’t wait for the start of a new financial year the start of a new quarter is usually the next best time.

Some of the questions you might wish to consider include:

  • does my Customer Relationship Management (CRM) software “talk” to my accounting software?
  • are my staff doing double data entry of Customers, Invoices, Payments etc in my CRM and my accounting software?
  • if I could eliminate any double data entry would that free up my staff to work on more productive tasks?

The ability to integrate CRM software with Accounting software has become much easier thanks to the rise of APIs. An API is an Application Programming Interface that a company makes available to other software developers – essentially it is a series of instructions for what you need to do to get your software talking to their software. In the small business space accounting software vendors such as Xero, MYOB and Saasu all provide well documented and reliable APIs that you can use to integrate your CRM software with their accounting software.

Having an API allows the accounting software applications to create an ecosystem of “add ons” that extend the functionality of usefulness of the accounting software, for example having transactions from a point of sale system automatically uploaded to the accounting software at the end of the day or being able to accept online payments for an invoice.

If you’re using FileMaker as your CRM application to track your customers, sales, invoices and payments there are a number of advantages of integrating it with your accounting software, including:

  • no more double data entry in FileMaker and the accounting software. Enter the invoice once in FileMaker, click a button and the invoice is pushed to your accounting software in a few seconds
  • less errors between your CRM system and your accounting system. Being able to push invoices, payments etc from your main system to your accounting system means there is less likelihood of data entry errors between the 2 systems
  • free up staff time for more productive work. Rather than having staff spend countless hours each week doing double data entry they can be freed up for more productive (and enjoyable) work, such as following up on sales leads, customer service, marketing etc.
  • it also allows staff to push data to the accounting software without giving them direct access to the accounting software

Having implemented a number of FileMaker/CRM and accounting integrations over the past 3 years we’ve seen the benefits first hand. One customer that processed hundreds of sales every fortnight has now freed up 1-2 hours of time each day for staff that were responsible for the double data entry of invoices. Now they enter the sale once into FileMaker, click a button and a few seconds later get confirmation that the invoice has been uploaded.

We’ve also integrated FileMaker with our accounting software in our business. Before the integration the workflow for processing an online sale was something like this:

  1. customer makes an online purchase from our webstore and a notification is sent us via email with the order details
  2. Databuzz staff manually create a new order in our FileMaker CRM system
  3. Databuzz staff then manually create the same invoice in our accounting software
  4. Once the invoice has been created we then manually add the payment details

Now that we have integrated our FileMaker CRM with our online webstore and our accounting software the process is this:

  1. customer makes an online purchase from our webstore and a notification is sent us via email with the order details
  2. Databuzz staff review the order in our FileMaker CRM which can show webstore orders live, then click a button to push that sale to our CRM and online accounting software, including the Customer, Invoice and Payment details

That saves around 5-10 minutes of data entry time per order – multiple this by tens or hundreds of orders and you can see the time savings add up quickly.

If you would like to discuss integrating your FileMaker solution with either Xero, MYOB AccountRight or MYOB Essentials please contact us for a free initial consultation to discuss your requirements. We also have a number of products which allow you or your in-house/external FileMaker developer to do the integration yourself:

A typical integration usually takes around 4-8 hours – in that time we can have your FileMaker system authenticating with your accounting software, uploading Contacts, Invoices, Payments and more. Imagine how much time and money your business could save by integrating your CRM with your accounting software.

Databuzz releases fmAccounting Link (MYOB Essentials Edition) – Integrate FileMaker Pro and MYOB Essentials Accounting Software

Sydney, Australia – May 17, 2016 – Databuzz today announced fmAccounting Link (MYOB Essentials Edition), a FileMaker solution that integrates with the MYOB Essentials Accounting Software.

fmAccounting Link (MYOB Essentials Edition) allows you to upload and download data between your FileMaker solution and MYOB Essentials, the easy online accounting that has everything your clients need to take care of business, including payroll. fmAccounting Link (MYOB Essentials Edition) removes double data entry and human errors saving your company significant time, money and hassle by automating the exchange of data between FileMaker and MYOB Essentials.

fmAccounting Link (MYOB Essentials Edition) is completely unlocked allowing you to integrate it into your FileMaker solution. You can copy and paste examples showing you how to authenticate with the MYOB Essentials API and upload Contacts, Invoices, Payments and more at the click of a button.

fmAccounting Link (MYOB Essentials Edition) features include:

  • works with FileMaker Pro v12, v13, v14 and v15
  • completely unlocked
  • can be hosted by FileMaker Pro or FileMaker Server
  • works with Macintosh and Windows

“Many small businesses use FileMaker Pro to track their Contacts and generate Invoices and MYOB Essentials for accounting,” said Andrew Duncan, Director of Databuzz. “You no longer need to do any double data entry in both applications – with fmAccounting Link (MYOB Essentials Edition) you can push and pull data between FileMaker and MYOB Essentials at the click of a button.”

fmAccounting Link (MYOB Essentials Edition) includes examples for the following MYOB Essentials API endpoints:

  • Businesses: select from all available MYOB Essentials Businesses that you have access to
  • Contacts: download and upload Contacts (Customers and Suppliers)
  • Invoices: download and upload Invoices (including Invoice line items)
  • Items (Products): download and upload Items (Products price list)
  • Payments: upload Payments against an Invoice
  • Account Codes: download Account Codes from MYOB Essentials
  • Tax Types: download Tax Types from MYOB Essentials

 Availability, Pricing, and Compatibility

fmAccounting Link is available in a number of licenses: Company, Vertical Solution and Developer. It is available now from the Databuzz website at http://www.databuzz.com.au/fmaccounting-link-myob-essentials-edition/. Workgroup Licenses start at AUD $495.00. fmAccounting Link (MYOB Essentials Edition) requires FileMaker Pro v12, v13, v14 or v15 and a subscription to MYOB Essentials.

Media/Customer Contact:

Andrew Duncan

Phone: +61 418 468 103

sales@databuzz.com.au

About Databuzz: Databuzz is a long standing member of the FileMaker Business Alliance. We have been developing and deploying FileMaker solutions for clients in Australia and internationally since 1999. Our clients are individuals, small-medium businesses, government agencies and multi-national corporations. Databuzz was founded by Andrew Duncan, a Certified FileMaker 14 Developer. For more information please visit our website at http://www.databuzz.com.au.

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